Professional Management and Administrative Support

  • Sharebar

In preparation of our 2019 activities, Sapienza is recruiting a Professional Management and Administrative Support to work at the NCI Agency in The Hague, The Netherlands.

  • Contribute to strategy, and concept explorations and their development and coordination related to all aspects of planning, programming and execution of the Programme Master Plan
  • Carry out work in the following areas: programme development, planning & scheduling; tracking, tracing and documenting programme performance against programme goals; identifying, programme risks register, budgetary development; development of detailed programmatic information, developing reports and presentations to civilian and military authorities
  • Provide expertise of NATO’s capability development plans, policy and operational domains and leverage this expertise in military requirements for implementation
  • Liaise with the Operational Community of Interest and co-ordinate activities of the programme and/or project Operational User Group
  • Contribute to develop, in close coordination with other NCI Agency elements, cost estimations and cost analyses
  • Contribute to the development of Memoranda of Agreement (MOA), MOUs and to the management of contracts
  • Implement risk and issue management and develop risk mitigation action plans
  • Contribute to Configuration Management and Change Management activities
  • Contribute to quality management activities
  • Co-ordinate activities of related projects within the NCI Agency
  • Provide briefings and presentations
  • Assist in the planning, preparation and hosting of formal and informal visits, meetings and conferences with representatives of military, civilian and industrial organisations
  • Trace and document overall systems configurations
  • Perform other duties as required
Ideal Candidate: 
  • Secondary (or higher) general education, and / or business administration and/or PM school with 5 years post-related experience
  • Vocational training at a higher administrative level in a relevant project management and/or business administration discipline, or equivalent combination of qualifications with 5 years post-related experience
  • Extensive experience of at least ten years in planning, programming and execution of defence acquisition programmes
  • Knowledge of commercial and international business practices
  • Project management experience including financial management, risk and issue management, quality management, scheduling and configuration/change, and transition management
  • Detailed knowledge of standard practices for developing and executing international Memorandum of Agreement/Understanding
  • Detailed knowledge of current NATO planning, programming and execution for system implementation
  • Proven ability to communicate effectively orally and in writing with good briefing skills
  • Experience in establishing and monitoring quality insurance plan and procedures
  • Experience in establishing and maintaining configuration control procedures
  • Experience in establishing and maintaining a risk management pla
  • Knowledge of financing mechanisms in international organisations
  • Knowledge of the organisation and responsibilities of NATO
  • Experience of working in NATO for a related topic
  • Experience with standard ADP project management methodology such as PRINCE2 and tools such as MS Project, MS Excel, MS SharePoint, etc.
  • Prior experience of working in an international business environment comprising both military and civilian elements
  • Knowledge of NATO budgetary and cost estimation documentation
  • Interaction with the NATO Committees, Working Groups, and their supporting staffs
  • Experience with NATO contracting and contract administration procedures
  • Development of interagency and international MOAs/MOUs
  • Knowledge of NATO responsibilities and organization, including ACO and ACT
  • In possession of a NATO Secret Security Clearance
  • Candidates must be eligible to work in the EU
  • Sharebar