Administrative Assistant – NSPA

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Sapienza Consulting is recruiting an Administrative Assistant/Secretary/Clerk to provide his/her support to the NATO Support and Procurement Agency. The candidate should be fluent in English and have good knowledge of French.

  • Assisting in the administrative support of the Office
  • Doing a variety of typing in both official NATO languages using modern office automation equipment and software.
  • Executing clerical work of a responsible nature such as: maintaining a filing system, proofreading and ensuring the correctness and format of outgoing documents.
  • Assembling, reproducing and distributing documents.
  • Receiving visitors and answering telephone calls.
  • Assisting in maintaining an action item lists database and sending reminders for late action.
  • Assisting in consolidating statistics, collecting budgetary information and monitoring the status of budget commitments.
  • Providing general clerical assistance to the Office’s staff with the preparation of the Organization and Personnel Establishment (O&PE) proposals, change requests, amendments and related documents as directed.
  • Assisting in the maintenance of Position Description (PD) files and updating the associated database.
  • Maintaining the list of manpower requirements, requests for allocation of temporary staff and consultants.
  • Assisting in publishing various documents on Goldmine or the NSPA website
Ideal Candidate: 
  • Vocational Degree or equivalent
  • At least 2 years of relevant work experience
  • Previous Administrative experience
  • Absolute discretion and good judgment are required.
  • The work of this post is mainly conducted in English, therefore fluency in that language is essential and working knowledge of French is desirable
  • Must be holder of NATO Secret Security clearance
  • Fluent in English; knowledge of another NATO member-state language is an asset
  • Candidates must be eligible to work in the EU.
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